Standard Operating Procedure For Salvage / Destroying Of Old Records

by Pharmadocx Consultants

PURPOSE:    To lay down the procedure for preserving and destroying of old records.

SCOPE: This procedure applies to all types of records .

RESPONSIBILITY  :          Production / Q.A. Personnel

                                                Factory Manager


A well-defined procedure is followed to continue/preserve and finally Salvage of old records.  The time frame of retention of old records is as follows:

S. No.Record TitleRetention Time (Starting from closing/Expiry)
1.Manufacturing Batch RecordOne year after the expiry of the batch.
2.Analytical ReportsOne year after the expiry of the Product / Material batch.
3.Daily Records Pertaining to SOP’sTwo years
4.Maintenance RecordsThree years
5.Inventory RecordsThree years
6.Stability Study RecordsTill further Fresh Study is done
7.Quality RecordsThree years
8.Administrative RecordsTwo years
9.Statuary Records (Like Electricity Bill, Telephone bills)Five years
10.Registers at Security Post / GateFive years
11.Log BooksThree years
Author: (GM Production)Checked by: (QC Manager)Authorised by: (Director Technical)
Date:Date :Date :

(Review date on or before 12 months from date)

Written by Anmol Singh

Anmol Singh Completed his Bachelors in Field of Mechanical and Automation Engineering. He has over 2 Years of experience in field of Pharmaceuticals, Medical Devices, Cosmetics Manufacturing.

13 June 2023

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