Standard Operating Procedure For Preservation Of Records

by Pharmadocx Consultants

PURPOSE:    To implement a method for preservation of records.

SCOPE: This procedure applies to all types of records maintained in the company.

RESPONSIBILITY  :          Supervisors

Section In-charges

PROCEDURE: 

All the records in the form of Registers, batch cards, reports etc. preserved and maintained in the custody of concerned competent persons of supervisory level and above.  The records are kept in the following manner.

  1. They are kept in proper Cupboards or Almirahs under lock & key.
  2. The key is kept with the concerned person only.
  3. The registers are preserved with proper binding and proformas or reports in the form loose sheets are kept in proper files.
  4. The Register or files are properly nomenclature indicating the following things.

Subject :-

Effective from :-

Department :-

File/Register No. :-













PHARMADOCX STANDARD OPERATING PROCEDURE
Procedure No: SOP/GEN/15Page No: 2 of 2Date Issued: 22/08/2006
Revision No: 0Supersedes :Date Effective: 22/08/2006
Reason of Revision: Change in name of Company

SUBJECT:       PROCEDURE FOR  PRESERVATION OF RECORDS

  1. The size of the Registers is restricted to 50 pages only and in case of files the no of pages is restricted to 50 only.
  2. The records are checked periodically by concerned H.O.D. on a fortnightly basis.
  3. A list of records is maintained in the factory which contains all  information and it is maintained in the following format :

LIST OF RECORDS

S. No.TitleRecord No.Date of First IssueDate of RevisionsNo. of original copiesSign
1.        
2.        
3.        
4.        
5.        
  • On each record a rubber stamp is put showing.

Effective date:

   Issued by:

Author: (GM Production)Checked by: (QC Manager)Authorised by: (Director Technical)
Date:Date :Date :

(Review date on or before 12 months from date of authorization)

Written by Anmol Singh

Anmol Singh Completed his Bachelors in Field of Mechanical and Automation Engineering. He has over 2 Years of experience in field of Pharmaceuticals, Medical Devices, Cosmetics Manufacturing.

13 June 2023

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